Computer hardware business

Computer hardware:
The basics
Considerations before buying new computer hardware:
Before purchasing computer hardware, you have a number of things to consider.
Business benefits
Perhaps the most important thing you must think about is what benefits you want the new hardware to bring to your business - you cannot choose the right hardware unless you know exactly what you want it to do for you.
Hardware might be able to benefit your business by, for example:
cutting costs by automating routine tasks
improving customer service levels, perhaps by using an Internet-based system that customers can access, eg allowing customers to renew their car insurance online or check on the status of a package that has been sent via a courier company, without needing to contact any member of staff directly
increasing your margins by helping your employees work more efficiently
introducing a new line of business that requires IT for delivery to the customer - for example, to deliver electronic information or content directly to the customer, or enable them to take part in an online auction
Once you've listed the key hardware investments you could make, prioritise them and see which you can afford now, and which can wait.
Compatibility
Make sure any new hardware is compatible with existing computer equipment. You may need to upgrade or replace some of your current equipment to make the most of your new investments. Investigate the costs, as it may be just as cost-effective to install a whole new system.
Keeping a register of your hardware
Keep a register of your IT hardware assets showing the cost and date of purchase for accountancy and taxation purposes. This will help eligibility for any allowances from HM Revenue & Customs for IT hardware and allow your accountant to work out depreciation.
Planning for the future
Don't just focus on your current needs - look at your plans for the future and any expansion this might involve.
Ideally you should develop an IT strategy to cover your needs for new systems over a period of about five years. Part of the strategy should deal with how your hardware can cope with increases in customers, employees and/or your products/services.
Bear in mind that, if you decide to invest in new software, your hardware may need upgrading in order to run it.
Disposal of old computer hardware
When you are replacing old computer hardware, you can arrange for the manufacturer to it take back and dispose of it in an environmentally sound way. This service is free.
However, if you arrange for the retailer or supplier to take back the equipment, they could charge you